Dear AmCham Romania Member,
In accordance with the By-Laws - Section II. Articles 22-31 - the American Chamber of Commerce in Romania (AmCham Romania) is organizing its 2009 Annual General Meeting (AGM), including the elections for the Board of Directors and Auditing Committee on Thursday, March 26, 2009 in Regina Maria Hall of Athenee Palace Hilton Hotel.
The first call of the AGM is on March 26, 2009, 5:30 p.m.
In case the statutory quorum of 50%+1 of the registered members cannot be met, the second call of the AGM is on March 26, 2009, 6:00 p.m.
All members are invited and encouraged to stand for Board of Directors and Auditing Committee membership. For those considering running for a position either in the Board of Directors or the Auditing Committee, we would like to announce that the deadline for submitting the filled in Elections Nomination Form to AmCham Romania office is Thursday, February 26, 2009, 5:00 p.m. (see attached form).
Each year, the eleven positions of the AmCham Board of Directors and the three Auditing Committee positions are open for at-large elections. Following the AGM and elections, consistent with Section III. Art. 33 of the By-laws, within the first Board of Directors meeting, the newly elected eleven board members will appoint the: President, First Vice-President, Second Vice-President and Treasurer. The seven at-large positions on the Board of Directors will be designated to the other elected members.
Within the same meeting, Board members shall designate the Chairmen and Co-chairmen of the AmCham Romania Committees and Task Forces.
Should you be interested in running for a position in the AmCham Romania Board of Directors and Auditing Committee, please contact Mrs. Anca Harasim, AmCham Executive Director (firstname.lastname@example.org, 021 312 48 34 or 021 315 8694).
Valid nominations must be submitted to the AmCham Romania Executive Director in electronic format or hard copy before the February 26 deadline, and must consist of:
- Filled-in nomination form (see attached)
- A brief biographical description (max. 150 words)
- Photo (resolution – 300 dpi).
Please note that the information included in the nomination package is for AmCham’s use only.
For your information, please also find attached excerpts from the AmCham Romania By-Laws regarding the organization of the Annual General Meeting and the power and duties of the Board of Directors and Auditing Committee members.
Please note that in the spirit of fairness towards all nominees, the February 26, 2009, 5:00 p.m. deadline is a firm deadline and will not be extended. Please refer to the attachment for details regarding the submission of your nomination. According to the By-Laws of AmCham Romania, nominations from the floor during the AGM cannot be requested or received. Thus, if you intend to run for a position or nominate a candidate, please follow the procedure described above. Please refer to the attachment for details regarding the submission of your nomination. According to the By-Laws of AmCham Romania, nominations from the floor during the AGM cannot be requested or received. Thus, if you intend to run for a position or nominate a candidate, please follow the procedure described above.
After February 26, 2009, the Executive Director will inform all members by e-mail and on the AmCham Romania web site of the names of nominated candidates. At that point, voting ballots will be sent out to all AmCham Romania members in order to express their vote.
The ballots should be filled before 6.16 p.m. at the AGM venue, or submitted to the Nomination Committee via e-mail prior to the meeting on March 26, 2009.
The results of elections for the new Board of Directors and Auditing Committee will be announced at the reception to follow the AGM on March 26, 2009.
I strongly encourage all AmCham Romania members to attend this important Annual General Meeting and Elections for the Board and Auditing Committee. Your participation and involvement are important for AmCham’s continued achievements in the year ahead of us.
President of the Board of Directors
American Chamber of Commerce in Romania
Date Thursday, March 26, 2009
Timeline 00:00 am - 00:00 am
Location Regina Maria Hall, Athenee Palace Hilton Hotel