Venue: Crowne Plaza Hotel Bucharest, Ballroom
TO THE MEMBERS OF THE AMERICAN CHAMBER OF COMMERCE IN ROMANIA:
On behalf of the AmCham Romania Board of Directors and in line with the AmCham Statutes, I am pleased to announce that the 2020 ANNUAL GENERAL MEETING OF THE ASSOCIATION (AGM) will take place on March 31, 2020 at the Crowne Plaza Hotel Bucharest, Ballroom.
During the AGM, the AmCham Romania Board of Directors will present the activity & financial reports for the past year, and submit for approval the 2020 objectives and budget, and a set of proposed amendments to the AmCham Statues.
We are pleased to announce that HE Adrian Zuckerman, U.S. Ambassador to Romania will have a key note address to members of the AmCham community during the opening part of the AGM, prior to the regular agenda.
The AGM also concludes the election process for the Board of Directors and Auditing Committee.
This AGM Calling Notice opens the nomination period for the 8 (eight) seats in the Board of Directors and 3 (three) seats in the Auditing Committee.
The eight candidates to be elected in 2020, of which at least one will represent an AmCham member company in the Business category, according to the Art. 33 (2), Section II of the AmCham Statutes, will join the five members of the Board of Directors, elected in March 2019 who are halfway through their two-year statutory mandate.
The first call of the AGM is 17:30 on March 31, 2020 at the Crowne Plaza Hotel Bucharest, Ballroom 1 Poligrafiei Bd.
In case the statutory quorum of 50%+1 of the registered members cannot be met, the second call of the AGM is at 18:00 on March 31, 2020 at the Crowne Plaza Hotel Bucharest, Ballroom., 1 Poligrafiei Bd.
The subjects on the AGM’s agenda are the following: (i) Approval of AmCham’s activities for year 2019 and the objectives for year 2020; (ii) Approval of the budget for 2020 and the financial reports for 2019; (iii) Proposed Amendments to the AmCham Statutes; (iv) Election of the 8 (eight) members of the Board of Directors; and (v) Election of 3 (three) members of the Auditing Committee.
In accordance with Art. 35, Section III of the AmCham Romania Statues, 8 (eight) positions in the AmCham Board of Directors and 3 (three) Auditing Committee positions are open for at-large elections. Following the AGM and elections, in accordance with Section III. Art. 33 of the Statutes, within the first Board of Directors meeting, the Board members will elect the: President, First Vice-President, Second Vice-President and Treasurer.
AmCham Romania member companies are invited to nominate candidates for the Board of Directors and Auditing Committee elections.
General recommendations regarding candidates for the AmCham Board of Directors:
*When the candidate is not the CEO/Company Owner, a special power of attorney from the CEO/company top management will confirm that the nominee is empowered to fulfil the objectives and scope of activity of the Association, in accordance with the Roles and Responsibilities of the Board of Directors and Auditing Committee, provided by the AmCham Statues –in Section III, Art. 32-39.
Please note that the deadline for submitting the filled-in Nomination Form to AmCham Romania is March 5, 2020 at 17:00. (see attached form). For further details, please contact AmCham Romania at firstname.lastname@example.org or the AmCham Executive Director Anca Harasim at email@example.com, T: 021 312 48 34 or 021 315 8694.
Valid nominations must be submitted to the AmCham Office in electronic format via email to firstname.lastname@example.org before the March 5, 2020 deadline, and must consist of:
Information included in the nomination package is for AmCham’s use only. Please refer to the attachment for details regarding the submission of your nomination.
Please note that in the spirit of fairness towards all nominees, the March 5, 2020 – 17:00 deadline is firm and will not be extended. According to the By-Laws of AmCham Romania, nominations from the floor during the AGM cannot be requested or received.
Thus, companies intending the nominate candidates to run for a position in the AmCham Board of Directors or Auditing Committee, will follow the procedure described above.
A Nomination Committee consisting of AmCham members will review the nominations to ensure that all required conditions are fulfilled and the information was accurately provided in due time.
After March 5, 2020 all members will be informed by e-mail and on the AmCham website about the candidates validated by the Nomination Committee and ballots will be sent out to all members in order to express their vote.
To avoid receiving more votes from the same company, please note that one AmCham Member (company) can only have one voting ballot that should reflect the options by the CEO or designated person in relation to AmCham.
The ballots should be filled before 18:15 at the AGM venue, or submitted to the Nomination Committee via e-mail prior to the meeting on March 31, 2020. Voting details will follow along with the Voting Ballots.
The results of elections for the new Board of Directors and Auditing Committee will be announced at the reception to follow the AGM on March 31, 2020.
For a membership driven association like AmCham, members’ participation to the Annual General Meeting and to the elections for the organization’s leadership is of utmost importance in ensuring the relevance of AmCham’s vision and scope for the community we represent.
On behalf of the Board of Directors I urge you not to miss this unique occasion to get an overview of AmCham’s activity and impact for the past year, to get a preview of the AmCham priorities for the 2020 mandate and to connect with business peers in our network!
Looking forward to welcoming you on March 31!
President of the Board of Directors
American Chamber of Commerce in Romania
Bucharest, February 5, 2020
Date Tuesday, March 31, 2020
Timeline 17:00 pm - 21:00 pm
Location Crowne Plaza Hotel Bucharest, Ballroom