American Chamber of Commerce in Romania

AmCham Romania calls the 2012 ANNUAL GENERAL MEETING (AGM) on March 29, 2012 (Crowne Plaza Hotel, Grand Ballroom), as provided by Art. 22- 31, Section II of the AmCham By-Laws.

The first call of the AGM is at 5:30 p.m. on March 29, 2012.

In case the statutory quorum of 50%+1 of the registered members cannot be met, the second call of the AGM is at 6.00 pm on March 29, 2012.

Member companies are invited and encouraged to delegate their candidates for the Board of Directors and Auditing Committee elections. As a recommendation delegated candidates should hold top management positions or be part of the top management team.

For those considering running for a position either in the Board of Directors or the Auditing Committee, we would like to announce that the deadline for submitting the filled-in Elections Nomination Form to AmCham Romania office is , February 29, 2012 at 5:00 p.m. (see attached form).

Each year, the eleven positions of the AmCham Board of Directors and the three Auditing Committee positions are open for at-large elections. Following the AGM and elections, in accordance with Section III. Art. 33 of the By-laws, within the first Board of Directors meeting, the newly elected eleven board members will elect the: President, First Vice-President, Second Vice-President and Treasurer. The seven at-large positions on the Board of Directors will be designated to the other elected members. Board members will also be appointed as Chairmen of the AmCham Committees and Task Forces.

Should you be interested in running for a position in the AmCham Romania Board of Directors and Auditing Committee, please contact Mrs. Anca Harasim, AmCham Executive Director (harasim@amcham.ro, 021 312 48 34 or 021 315 8694).

Valid nominations must be submitted to the AmCham Office in electronic format or hard copy before the February 29 deadline, and must consist of:

-Filled-in nomination form (see attached)

- A brief biographical description (English, maximum 150 words, doc. format)

- Photo (print quality - resolution – 300 dpi).

Information included in the nomination package is for AmCham’s use only. Please refer to the attachment for details regarding the submission of your nomination.

Please note that in the spirit of fairness towards all nominees, the February 29, 2012, 5:00 p.m. deadline is firm and will not be extended. According to the By-Laws of AmCham Romania, nominations from the floor during the AGM cannot be requested or received. Thus, if you intend to run for a position or nominate a candidate, please follow the procedure described above.

After February 29, 2012, all members will be informed by e-mail and on the AmCham web site about the candidates validated by the nomination committee and ballots will be sent out to all members in order to express their vote. To avoid receiving more votes from the same company, please note that one AmCham Member (company) has only one vote and should be expressed by the CEO or designated person in relation to AmCham.

The ballots should be filled before 6.15 p.m. at the AGM venue, or submitted to the Nomination Committee via e-mail prior to the meeting on March 29, 2012. Voting details will follow along with the Voting Ballots.

The results of elections for the new Board of Directors and Auditing Committee will be announced at the reception to follow the AGM on March 29, 2012.