American Chamber of Commerce in Romania
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Annual General Meeting
Date:
03/24/2010
Timeline:
17:00 - 21:00
Location:
Le Diplomate, Athenee Palace Hilton Hotel
Type:
AGM
Topics:
Presentations:
AMCHAM BY-LAWS EXCEPTS - Organization of the AGM
CANDIDATES' OVERVIEW - Brief presentation of the Candidates running for a position in the AmCham Romania Board of Director and Auditing Committee.
03/24/2010
Timeline:
17:00 - 21:00
Location:
Le Diplomate, Athenee Palace Hilton Hotel
Type:
AGM
Topics:
The American Chamber of Commerce in Romania (AmCham Romania) is calling its members to the 2010 Annual General Meeting (AGM) on Wednesday, March 24, 2010 (Le Diplomate, Athenee Palace Hilton Hotel). Please note the change of the AGM date one day earlier than initially announced.
The Annual General Meeting is provided by the AmCham By-Laws under Section II. Articles 22-31 (see attached statutes excerpts regarding the organization of the AGM).
A. Ordinary General Meeting (AGM)
In accordance with the AmCham Statutes, Section II. Articles 22-31, AmCham Romania is organizing the Annual General Meeting (AGM), including the elections for the Board of Directors and Audit Committee on Wednesday, March 24, 2010
The first call of the AGM is at 5:30 p.m. on March 24, 2010.
In case the statutory quorum of 50%+1 of the registered members cannot be met, the second call of the AGM is at 6.00 pm on March 24, 2010.
As each year, your presence at the AGM is essential as the necessary quorum is 50% +1 of the number of members registered with the association. According to the AmCham Statutes, any member may be represented in the Annual General Meeting (AGM) by a company representative. In case of impossibility of attending the AGM, you can still vote by correspondence (e-mail, regular mail), by filling in the voting ballot attached. Members voting by correspondence shall be included in the meeting quorum.
B. Details regarding the AmCham Romania election process
Each year, the eleven positions of the AmCham Board of Directors and the three Auditing Committee positions are open for at-large elections.
Following the AGM and elections, in accordance with Section III. Art. 33 of the Statutes, within the first Board of Directors meeting the newly elected eleven board members will appoint the: President, First Vice-President, Second Vice-President and Treasurer. The 7 at-large positions on the Board of Directors will be designated to the other elected members. Within the same meeting, Board members shall designate the chairmen and co-chairmen of the AmCham Romania Committees and Task Forces.
According to the current AmCham by-laws, the Ordinary General Meeting is electing 11 (eleven) members for the Board of Directors and 3 (three) members for the Auditing Committee. Nominations have been requested from all our member companies and the deadline for submission was February 26, 2010, 5.00 p.m. On March 1, 2010, the Nominating Committee established by the following AmCham members’ representatives: Steven van Groningen, President – Raiffeisen Bank, Stefania Popp, General Manager – Junior Achievement Romania and Radu Florescu, Managing Partner Saatchi&Saatchi reviewed all nominations received for both AmCham bodies (please see the attached ballot).
- Board of Directors. A total of 16 applications have been received and were reviewed by the Nominating Committee. All nominations were valid, in good standing and in accordance with the AmCham Statutes. Therefore, the final list approved by the Nominating Committee to be included in the ballot will identify 16 candidates. You are asked to vote for a maximum of 11 (eleven) of the nominated candidates. An AmCham member company can only one vote.
- Auditing Committee. The law requires associations with more than 100 members to have an Auditing Committee of at least three members. In line with this legal requirement, we have requested nominations in advance. A total of 3 nominations have been received by the deadline. All nominations were reviewed by the Nominating Committee, validated and included in the ballot. You are asked to vote for maximum 3(three) of the nominated candidates.
All votes shall be considered valid provided they are presented at the AGM venue by 6: 15 pm, or if they reach the AmCham Office by March 24, 2010, 3:00 p.m, via email at vote@amcham.ro , fax: 021 315 48 51 or regular mail/express mail to: American Chamber of Commerce, Union International Center, Str. Ion Campineanu nr. 11, etaj 5, cam. 5.06, 010031 Bucharest.
Your participation at the AGM is valuable to us, as this is the only occasion in the year when we review and plan AmCham’s activity, therefore I strongly encourage you to attend!
Presentations:
AMCHAM BY-LAWS EXCEPTS - Organization of the AGM
CANDIDATES' OVERVIEW - Brief presentation of the Candidates running for a position in the AmCham Romania Board of Director and Auditing Committee.
